Winter Safety – On & Off-site Workers

With the winter months approaching which brings specific health and safety issues to employees. Although these hazards can be particularly acute for outdoor workers, there are also many potential dangers within the workplace itself and surrounding areas such as site entrances, car parks and walkways. Business owners, Managers, Duty Holders and staff all have a role to play in winter safety.

As an employer, you have a duty to keep your workforce safe. But it’s not solely up to you. The best way to prevent injuries associated with winter weather is to adopt the attitude that safety is everyone’s responsibility– whether in large, medium or small organisations.

Employers must initiate safety protocols so that every employee knows how to prevent accidents and injuries, but also understands what to do in the event of an emergency. Reinforce procedures regularly, so a culture of safety first becomes a natural part of how the company operates.

Involve your employees from the start, so they can help identify hazards and work on resolving problems. Inclusion gives you a strong platform for building a culture of safety within your organisation.

There are a number of key areas of winter safety that you should consider to provide the safest working environment possible for your employees, site visitors and the public such as shop owners.

Safe winter driving

Business doesn’t stop in winter even when the weather is bad, but it can be disrupted. For instance, if your business depends on deliveries to and from your premises, or a travelling sales force as, everyone one should be prepared and equipped properly for conditions that may include snow, ice, heavy rain and floods.

  • Vehicle preparation: vehicles should be fully serviced before the start of winter and anti-freeze checked. If you do this on site, ensure that batteries are fully charged, lights are clean and work, all windows, including windscreens, are clean and wipers are operating as they should. Check that tyres have good tread depth and are at the right pressure and that the brakes work effectively. Regularly check fluids and top up when necessary. Ensure your organisation has robust daily driver checks and reporting systems in place usually know as Vehicle Operating Record (VOR) this will ensure drivers & duty holders such as the fleet manager are aware of issues that must be rectified. 
  • Emergency kit: prepare employees for bad weather with emergency kits. Include a works mobile phone, shovel, towrope, sturdy waterproof boots, a hazard warning triangle, first aid kit, torch, food pack, drinks and emergency jacket and emergency blanket.
  • Training: ensure your staff know what to do, training and learning never stops in the workplace, training them in what to do in a First Aid incident  is a requirement from the HSE for lone and remote workers, train your staff on how to react in a breakdown or other sudden on the road incident, such as being trapped on a major road network due to an incident.
  • Weather forecast: listen to the news or forecasts. If there is impending dangerous weather, and a journey is non-essential, don’t drive. It’s better that you’re safe and time can be made up when conditions improve. If there is snow or ice, adapt your driving to these conditions by reducing speed so you decrease the risk of skidding and being unable to stop quickly.

All employees who drive for a business should be taught of how to deal with severe winter conditions when driving.

Slips, trips and falls

Tumbles are hazards at any time of year, but winter conditions increase their likelihood for employees unless safety precautions are put in place. Accidents can be expensive if you don’t have a proactive safety plan in place, as workers may be able to get compensation payments if they are injured. You could incur government fines too, so ensure you have good planning in place.

Car parks pose problems if they are not cleared properly, whether it’s your own team that does it or external contractor. Even stepping out of a car can be hazardous if snow or other debris is blocking a walkway to an entrance, or there is ice on the car park or walkways.

You should always be aware of the potential for danger and have measures in place to reduce the possibility of accidents.

  • Ensure stairways, walkways and other work areas are kept clear.

    Winter Emergency Car Kit

  • Ensure you have a sufficient stock of grit and salt to last at least 5-days of business.
  • Remove hazards such as snow on pavements or water on floors at once.
  • Every employee should look where they are going and be prepared to steady themselves with their hands if they should slip.
  • Avoid carrying heavy loads in bad weather as they could put an employee off balance if the underfoot surface is slippery.
  • Make sure hazardous areas are clearly and appropriately signed.
  • Use footwear with heavy treads to improve traction.
  • Wear high-visibility clothing so drivers can see you.

Avoiding accidents

Winter conditions increase the potential for accidents, so your company’s safety plan needs to be fit for purpose. Assess risks, distribute the appropriate information, and ensure that protective equipment is in place.

There are many possible injuries that can occur in poor weather conditions including:

  • Falls caused by removing ice and snow from rooftops.
  • Employees being hit by vehicles or other mobile equipment if a driver loses control due to the conditions on the ground.
  • Injuries such as electric shocks, amputations or lacerations from using power equipment.
  • Being hit by falling trees or branches when out delivering mail, goods or repairing telephone/electricity lines.

Training for all employees should include awareness of the problems that might arise from adverse weather or environmental conditions that may effect them. Include instructions about how to mitigate the risks, and the importance of being alert to potentially dangerous situations at all times.

Carbon monoxide

When temperatures drop in winter the risk of carbon monoxide poisoning increases, especially during the first three months of the year. Accidental deaths from this are often due to malfunctioning heating systems or poor ventilation, but they can also occur through the use of portable generators, chain saws, brush cutters and other portable machinery. In confined spaces carbon monoxide, an odourless gas, can build up and prove fatal.

It’s the role of the employer to schedule regular operational checks on devices that produce carbon monoxide. In areas where there may be danger, particularly confined spaces, install carbon monoxide detectors. These are essential safety devices that warn anyone in a particular area of high levels of carbon monoxide. Comprehensive alarm systems should always be installed, but there is no substitute for good maintenance of equipment and tools, preventative action, and a workforce well-versed in health and safety procedures.

Hypothermia and frostbite

If you have workers who spend much of their time working outside, raise awareness about the risks of hypothermia and frostbite. This goes for employers and employees. Many people associate these terms with mountaineers or arctic explorers who have been exposed to freezing temperatures. But hypothermia and frostbite occur in far more everyday circumstances, such as extended outdoor work situations without the proper protective clothing.

Both can have long term effects on the body, including amputation of affected limbs or even, in the worst-case scenarios, death.

Employees should receive training to recognise both medical conditions and know what to do if either is suspected.

Signs of hypothermia include:

  • Shaking or shivering.
  • Confusion or drowsiness.
  • Lack of coordination.
  • Speech that is slurred.

Those of frostbite include:

  • Very cold skin that turns numb and becomes hard and pale.
  • Stiffness in joints and/or muscles.
  • Blisters or swelling.

If any of these symptoms occur, seek medical care as soon as is possible. Meanwhile, mitigate potential harm by elevating the affected body part so swelling can be reduced and move the person, where possible, to a warm area. This helps prevent further heat loss. Remove wet clothing and dress affected areas in a dry, sterile bandage. If fingers or toes are suffering, then cotton should be placed between those affected.

Workplace temperatures

Maintain an appropriate ambient temperature in workplace areas. These will differ depending on the environment and the tasks performed there. Office workers who are mainly sedentary will require a warmer temperature, especially during the winter months, whereas workers on a factory floor may get additional warmth from machinery or processes being used. Always monitor temperatures because workplaces that are either too cold or too warm can affect the productivity of employees.

PPE for outdoor workers

Personal protective equipment should always be available for outdoor workers, especially when they have to undertake their duties in very cold weather. Examples include strong boots, warm socks, wind and waterproof jackets and trousers. These are essential to help keep workers safe. Protective headgear for outdoor work is another crucial requirement to prevent the potential of injury from falling debris or falls.

Working outdoors in bad conditions can be very challenging, so ensure that your employees are properly equipped and trained.

Updating risk assessments

Winter presents multiple health and safety issues. Every season in the working year requires tailored risk assessments and specific protocols. But winter presents distinct threats to employee well-being. Keep your risk assessments up to date, adapt protocol accordingly, train your employees, raise awareness of individual obligations and responsibilities, and provide the safest working environment that you can.

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